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Did you miss part one of our series on transitioning from paper to electronic medical records? Read part one first and then check out the next tip to help make your clinics switch as smooth as possible.

Tip #2: Set a Transition Period (and stick to it)

Transitions require preparation. But even the best planning might not catch all the details you might have overlooked when switching to an EMR. Experiencing lessons through trial and error might be the way you have to learn—if you don’t have guidance from others who’ve already made the switch. Be patient with the learning process and stay the course by setting a timeframe for the transition period.

While the transition period may differ per practice, it’s a good rule of thumb to make the transition time a firm date range. In our experience, we know the switch can be successful in 30 days. While you may be more comfortable with a longer time period, the longer you extend the time—the more your staff will rely on paper, rather than learning the new EMR. Stick to your time period, and work through the learning process together.

Your EMR vendor can help with a lot of the legwork by configuring data into the EMR, such as payer info, fee schedules, and pharmacy lists. Take advantage of your EMR vendor’s configuration services so you don’t have to manually enter data into your EMR. Re-frame how your clinic views paper by seeing it as only a last resort if the EMR, or your internet, goes offline.

Be sure and read the rest of the tips so you can learn how to switch from paper to electronic medical records. Download our free eBook.

Looking to make the switch from paper to electronic medical records? Take a look at DocuTAP’s cloud-based, tablet-run EMR and revenue cycle management services designed specifically for urgent care clinics.

1. Urgent Care Benchmarking Study (2012). Urgent Care Association of America.

2. MLN Matters. Centers for Medicare and Medicaid Services.

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